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Outsorced Bookkeeping & Profit Analysis

More than bookkeeping. Clear financial insight into how your business is perfomring.

Real understanding of how to manage a business for profit

Keeping your bookkeeping up to date is important — but accurate accounts should give you more than the information needed for your accountant or tax return. 

They should help you understand your business and make sound business decisions. 

With Outsourced Bookkeeping & Profit Analysis, I take care of the day-to-day bookkeeping while also regularly reviewing the numbers to help you understand what’s happening financially, what needs attention and where there may be opportunities to improve profitability. 

The result is accurate bookkeeping, better financial visibility and fewer surprises. 

 

Does this sound familiar ?

  • Spending evenings or weekends trying to keep your bookkeeping up to date.
  • Leaving everything until your accountant needs the information.
  • Unsure how profitable your business really is
  • Seeing money coming into the bank but wondering where it's all going
  • Growing your team but unsure whether increased turnover is translating into increased profit
  • Unsure whether your prices, staff costs or other expenses are where they should be
  • Getting copies of accounts but finding them difficult to interpret
  • Making decisions based largely on your bank balance rather than clear financial information

What I'll take care of...

Your bookkeeping ...

I’ll keep your financial records accurate and up to date using Xero or other software and simple digital systems that minimise the paperwork involved. 

Your bookkeeping becomes something that’s managed throughout the year rather than something that needs to be sorted out when accounts are due. 

Depending on your business, bookkeeping might include: 

  • Recording and categorising income and expenditure 
  • Bank and credit card reconciliations 
  • Managing supplier invoices and payments
  • Recording customer invoices and payments
  • VAT bookkeeping and preparation where applicable 
  • Monthly Payroll
  • Sole trader accounts preparation

Your monthly profit picture ...

Once the bookkeeping is complete, I’ll turn the information into something useful. 

Not only will I give you a detailed summary of where the business made and lost money over the previous month, I’ll highlight the causes and explain what we can change to improve profit results. 

The aim isn’t to give you more financial reports. 

It’s to give you a clear picture of how your business is performing. 

Depending on your business, we might look at: 

  • Revenue and revenue growth 
  • Gross profit and margins 
  • Staff costs as a percentage of revenue 
  • Overheads 
  • Average fees or average sale 
  • Profit trends 
  • Cash position 
  • Performance against previous periods or targets 

Your cashflow forecast ...

 

Keeping your accounts up to date tells us what has already happened. A cashflow forecast helps us look ahead.

I’ll use the information in your accounts, together with what we know about upcoming income and costs, to build and maintain a practical cashflow forecast for your business.

The aim is to give you greater visibility of what is coming, so you’re not making financial decisions based solely on the balance in the bank today.

This can help you see:

  • What your expected bank balance could look like over the next 3, 6 or 12 months
  • When cash may become tight before it becomes a problem
  • Whether there is enough cash available to cover upcoming bills, tax and other commitments
  • How much you may realistically be able to take from the business
  • The potential impact of a large purchase, new employee or other investment
  • When stronger cash periods are likely to occur
  • Whether changes may need to be made to spending, pricing or payment collection
  • How actual cashflow is comparing with what was expected

Turning information into action !

The real value comes from looking at the financial and operational information together. 

If profit has fallen, we want to understand why. 

Is revenue down? 

Have staff costs increased? 

Is labour time being underutilised? 

Have costs increased without a corresponding increase in prices? 

Are customer numbers growing but turnover not? 

By regularly reviewing these areas, we can identify what’s changing and where your attention is most likely to make a difference. 

You’ll receive clear observations and practical recommendations rather than being left to interpret the reports yourself. 

How it all works...

1

We make sure the foundations are right

Before ongoing bookkeeping begins, I’ll review your current financial setup. If significant changes are needed — such as moving to Xero, restructuring your accounts or setting up additional reporting — I’ll recommend a Financial Foundations project first. 

2

I take care of the bookkeeping

Your financial records are kept accurate and up to date throughout the year using straightforward digital processes. 

3

I review performance

At agreed intervals, typically monthly or quarterly, I’ll analyse the financial results and the key performance measures we’ve identified for your business. 

4

We focus on what matters

You’ll receive clear reporting highlighting what’s going well, what needs attention and the areas that could have the greatest impact on profitability. 

 

A financial partner for your business

Outsourcing your bookkeeping shouldn’t simply save you time. 

It should give you better information. 

By combining bookkeeping with regular profit analysis, you’ll have someone keeping a close eye on the financial health of your practice and helping you understand the story behind the numbers. 

That means you can make decisions with greater confidence — whether you’re considering increasing prices, employing another practitioner, investing in the practice or simply wanting to make sure the business is delivering the return it should. 

Want to talk about the right support for your business?

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Working with Business Owners all over Ireland

Email: hello@business-fitt.com

Phone : 087 942 1214